Event management and the cloud

Cloud computing is the delivery of shared resources, software and information over the Internet. It is a relatively new delivery model for IT services and offers users a completely different way of using and managing their IT software and platforms. A common way to use cloud computing is to subscribe to a monthly software solution or pay a monthly fee. Instead of installing the software directly on a user's computer, the user has remote access to the software through their web browser.


Some of the general benefits of cloud computing are:


Costs: Costs can be significantly reduced because the investments are converted into operating costs, which lowers the entry barriers

Local independence: Users can access systems via a web browser, regardless of their location or device

Scalability and maximum load capacity: With cloud software, companies can easily manage peak requirements

Reliability: Reliability has been improved, making it a safer option for disaster recovery

Maintenance: This is easier with cloud computing because the software is not installed on the user's computer. This means that support and upgrades are managed and taken over by the provider.

Event managers can use cloud computing to improve efficiency and reduce the cost of their events.


Two of the most popular cloud software solutions for event managers are:


Google Docs


Google Docs is an excellent example of cloud computing. Traditionally, working with a master document on a traditional server or network can cause many problems, e.g.


You don't know if you are working on the latest version

Only one person has access at a time

Only those who work on the server / network can access the document

Duplication problems

However, hosting documents in the cloud means that important members of the event team (as well as external partners and providers) can access documents anytime and anywhere (pending internet connection). There is no limit to the number of people who can view the document at any time. Updates are made in real time and there are no problems with duplicating documents. In addition, hosting documents in the cloud is safer because they don't depend on the security of the network or server that they would normally keep.


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